At The Rotunda Hospital, you have the right to access your personal information held by us.
You can request your data through one of the following methods — please choose only one to ensure efficient processing.
Your Healthcare Records
Accessing your Records
In Line the Data Protection Act (GDPR)
What This Means:
Routine Access is a simplified process for patients and service users requesting their own personal records. It falls under the wider scope of data protection legislation.
How to Apply:
- Complete the Routine Access Request Form – SARS Form
- Provide valid photo ID to confirm your identity.
- Sign the request form.
Response Time:
- You will receive a response within 30 calendar days from receipt of a valid request.
- Records are sent via encrypted email or secure password-protected link, unless you specifically request hard copy delivery by post.
Download Your Routine Access Request Form
How you can access your Records
You have a right to access the information we hold about you. Requests can be made in writing to the Information Governance Department The Rotunda Hospital, 1-2 Cavendish Row, Dublin 1, D01 K883 or by email [email protected].
You also have the right under the Freedom of Information Act 2014 to access information held by public bodies. You have the right to request access to any information held by the Hospital, subject to exemptions set out in the Act. An application form can be downloaded here or you can send your request by email to [email protected].
Accessing Records of the Deceased
The Rotunda Hospital believes that all patient information has been provided to us confidentially and you may not be given access to another person’s records. Applications for the personal information of someone who is deceased are only processed under the Freedom of Information Act. Each request is considered based on the information provided.
The death certificate of the deceased must accompany the request along with proof of your relationship.
You can send your request to us by post to:
Freedom of Information Section,
Information Governance Department
The Rotunda Hospital
1-2 Cavendish Row
Dublin 1, D01 K883
Ireland
By e-mail to: [email protected]
How long will the request take?
Your request should be processed within 30 calendar days. However, there are some circumstances where it may take longer. We will advise you of this and of your rights of appeal under the legislation.
Freedom of Information (FOI) Act 2014
What This Means:
The FOI Act allows you to request:
- Access to your personal and/or non-personal records.
- Correction or update of personal information that is incomplete, incorrect, or misleading.
- Access to official records held by the hospital.
How to Apply:
- Complete the FOI Request Form
- Indicate whether your request is for personal or non-personal information.
- Provide ID if required to confirm your identity.
- Sign the request form.
Response Time:
- A decision will be issued within 20 working days.
- Records are sent via encrypted email or secure password-protected link, unless hard copy delivery is requested.
General Data Protection Regulation (GDPR) / Data Protection Acts 2018
What This Means:
Under GDPR and Irish Data Protection law, you have the right to request a copy of your personal data held both electronically and in manual records.
How to Apply:
- Complete the GDPR Form
- Provide valid photo ID if requested.
- Sign the request form
Response Time:
- A response will be issued within 30 calendar days of receiving a valid request.
- Records are sent via encrypted email or secure password-protected link, unless hard copy delivery is requested.
Submitting Your Request
Send your completed request form and supporting documents to:
Email:
[email protected]
Post:
Information Governance Department
The Rotunda Hospital
1-2 Cavendish Row
Dublin 1, D01 K883
Ireland
Phone:
📞 01 817 1751
(Monday to Friday, 10:00 AM – 3:00 PM)
Voicemails received outside these hours will be returned the next working day